TipsWhy Using Self-check-in and Badge Printing On Your Next Event?

Self-check-in and badge printing

Someone once said, “Two things remain irretrievable: time and a first impression” - something you probably know as an event organizer. However, despite that many event organizers are well aware of this, they are still not taking any action to change the first impression they are leaving on attendees who are attending their event for the very first time.

For instance, the first experience that attendees have once they arrive at your event is the check-in and the badge printing. If you are still doing this in the old way by printing badges and handing them out manually then chances are that the first feeling that attendees experience once they arrive at your event is frustration.

Ouch! This hurts, right? Well, but it’s true! Let’s be honest, waiting in lines just to get a piece of paper could be quite frustrating considering that they can spend that time networking with other attendees. And as previously stated, time and a first impression are two things that will always remain irretrievable.

Luckily, we are living in a digital era where almost every frustration could be eliminated by digitalizing the process and providing a much smoother experience. In this case, we are talking about self-check-in and badge printing solutions that can be groundbreaking regarding this matter.

Now let’s first start by explaining what exactly the self-check-in and badge printing solution is for onsite and hybrid events!

What is a self-check-in and badge printing event solution?

The term itself is self-explanatory - self-check-in and badge printing event solution is providing attendees the opportunity to check-in using a QR code scanner which will then automatically print their badge. No waiting in lines, no frustration - not only for attendees, but also for event organizers as it is both time-saving and cost-effective.

Interested in learning more about why using a self-check-in and badge printing solution for onsite and hybrid events is a great idea? Let’s elaborate on this!

No more waiting lines

Self-check-in

As already mentioned, waiting in lines is indeed the first thing attendees usually face when they arrive at onsite events, but do they like it? Probably not! Who likes waiting in lines anyway, right?

Therefore, one of the biggest benefits of a self-check-in and badge printing event solution is that it completely eliminates the hustle and bustle attendees experience as soon as they arrive at the venue.

In addition, considering that this process is completely automated, event organizers won’t have to hire additional staff to handle the check-in and badge printing.

It is more eco-friendly

badge printing

Now more than ever companies should be pouring their heart and soul into being more eco-friendly. And at first sight, it might look like that’s exactly what they do, the reality is that many companies are just greenwashing a.k.a falsely portraying themselves as an eco-friendly company for marketing purposes.

And if you are one of them, it’s time to become what you are portraying to be. Pre-printing badges not only will be time-consuming, but it will also waste tons of paper as many times it happens to print the wrong information. In addition, sometimes the person simply doesn’t show up!

Thus, self-check-in and badge printing solutions will be saving you tons of paper as you will be printing only what’s really needed.

It provides real-time data

Self-check-in and badge printing

One of the biggest advantages of digitalization is the fact that it provides real-time data that before digitalization wasn’t as easy and fast to access. The same thing happens with the self-check-in and badge printing solution for onsite and online events.

Thanks to the QR code that every attendee would have to scan, event organizers will have real-time data about how many attendees actually came to the event. Exhibitors would also be thrilled as they would instantly have leads in case the attendees previously agreed for event organizers to share their contact details with the exhibitors. For example, with our Agorify app exhibitors could easily scan badges and generate leads in a matter of seconds.

It can save you money in the long run

Self-check-in

Yup! As already mentioned, one of the biggest advantages of using a self-check-in and badge printing solutions for onsite and hybrid events is that it is super cost-effective. The process of check-in and badge printing will be fully automated which means that you won’t have to hire additional staff to help you handle this.

Moreover, considering that badge printing will be done only on demand, it means that you will also be able to save on paper and other printing materials as well.

And if you decide to use Agorify then you won’t even have to rent our hardware and staff, but purchase your own. This will definitely save you tons of bucks in the long run as well!

It will leave staff more space to focus on other things

badge printing

Event organizing can be a hectic task. It takes months to prepare an event, but yet the day of the event is, without a doubt, the busiest day for every event organizer. They are literally overloaded with work and having something like a self-check-in and badge printing solution would free time on their hands and leave them more space to focus on other things.

For instance, think about the check-in you have at the airport. It is super fast and smooth and leaves employees the time to focus on other things. And the best thing is that everyone is happy! Passengers don’t have to wait for too long and employees are not as busy as they might be without the digital check-in solution.

Can position you as an innovator

Self-check-in and badge printing

Self-check-in and badge printing solutions are relatively new on the market. This is exactly why having such a solution before anyone else does indeed can position you as an innovator on the market.

In addition, considering that it will result in taking your brand’s reputation to whole new heights, it will also boost your ROI in your future events.

To Wrap Up

Self-check-in and badge printing solutions for onsite and hybrid events are indeed disrupting the event industry. They are convenient, cost-effective, and can help you leave a great impression on everyone who attends your event.

Agorify is one of the pioneers in providing self-check-in and badge printing solutions that could easily be connected to your equipment and yet it is much more affordable compared to the competition. If you are interested in exploring more about it, just click here.